UniversitySite is a Learning Management System for law firms and professional service firms. It
streamlines compliance and training for onboarding new employees, software rollouts, and
professional development. UniversitySite is made up of core components
and software extensions, described in detail below.
Core Components
Extensions
Software extensions expand on the capabilities of UniversitySite.
Whether you are looking to build custom reports, add a learning
content library, or integrate with other platforms, software extensions
available for UniversitySite allow for designing a customized
solution that aligns with your learning and development needs.
Learning Content Extensions
Unlock the full potential of employee learning journeys with our learning content extensions.
With our extensions, learning becomes an immersive experience, fostering curiosity and igniting a passion for knowledge.
Elevate your learning experience today and discover a world of endless possibilities.
Continuing Legal Education (CLE) is an educational program for lawyers who practice law in jurisdictions
inside the United States. CLE governs learning that takes place after their admission to the bar. It
requires lawyers to continue learning beyond law school. Lawyers must comply with CLE obligations
to maintain their licenses to practice law in one or more states.
CLESite includes everything needed to track CLE compliance, including:
- CLE rule summaries for jurisdictions inside the United States
- Compliance tracking for each jurisdiction
- Reminders of compliance status
- Tools for managing live and on-demand CLE Programs
- Tools for generating CLE certificates
Continuing Professional Development (CPD) is an educational program for lawyers who practice law outside of the United States.
CPD governs learning that takes place after their admission to the bar. It
requires lawyers to continue learning beyond law school. Lawyers must comply with CPD obligations
to maintain their licenses to practice law.
CPDSite includes everything needed to track CPD compliance, including:
- CPD rule summaries for jurisdictions outside the United States
- Compliance tracking for each jurisdictions
- Reminders of compliance status
- Tools for managing live and on-demand CPD Programs
- Tools for generating CPD certificates
InstructorSite is the administrative side of UniversitySite, where learning
resources and compliance programs are managed.
Software rollout
During software rollouts, instructors and training managers can use InstructorSite to assign training, create schedules, organize and publish course content, monitor group, and individual learner progress, and generate reports that track training activities, such as registration and completion.
When rolling out a new version of Office, training
courses and videos are loaded into InstructorSite
where we assign pre-rollout training to our users
and determine if users have completed their training
in preparation for the
upgrade.
Desktop Technology Manager
HR Compliance
Education and training are key to ensuring employees are aware of and comply with federal and state laws that govern organizations. InstructorSite allows HR departments to assign compliance training and generate compliance reports.
At my firm there are videos employees are required
to watch each year. We use UniversitySite to track
who has watched the video and who hasn’t. We can
even tell who has watched the entire video. This
has been a huge time saver for the firm. We appreciate
having a system that manages this process for
us.
Manager, Human Resources
Classroom Training
InstructorSite provides tools for scheduling single-location, multi-location, and online classes along with tracking rosters, wait-lists, and attendance. Instructor schedules appear in Microsoft Outlook and on mobile devices. InstructorSite suggests which classes to schedule based on the user’s needs and interests and automatically notifies users when classes they need are scheduled.
The trainers at our firm schedule and manage all of
our training events in InstructorSite. The system
is indispensable for coordinating both live in-person
training events and online training events across
all of our offices. InstructorSite automatically
notifies trainers of their training schedule and
integrates with Outlook to keep their calendars up
to
date.
Learning & Development Coordinator
Professional Development
InstructorSite helps Professional Development Managers keep track of program participation and user compliance. It provides tools for tracking yearly requirements and generating individual and group status reports.
Our firm requires employees to earn training
credits each year for professional development.
InstructorSite makes it easy to manage these
programs and identify users who are at risk or
who fall out of
compliance.
Professional Development Manager
Single Sign-on
LearningSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers, including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Departmental Security
Department-level security ensures that instructors will only be able to change learning resources
owned
by their department
Learner Security
Item-level security ensures that users only see the learning opportunities they are supposed to
see
User Level Security
Users can be assigned the level of access necessary by assigning them any combination of more than
a
dozen security roles from instructor to administrator.
Time Zones
Dates and times in the LMS as well as all email communication are translated to the local time for
each
user
To-do List
A to-do list automatically keeps track of upcoming events and recording of attendance
Search
Users can easily find resources by performing keyword searches
Filtering
Users can filter the resources by location, audience/role, tag, department/sponsor, type, and
keyword
Resources
- Stage, publish and retire articles as learning resources
- Stage, publish and retire file uploads as learning resources
- Stage, publish and retire links to files and websites as learning resources
- Control who can see a resource in LearningSite
- Control who can edit a resource
- View and download learning activity for a resource
- View and download a list of users have not viewed a resource
- Attach resources to courses
- Set specific users to be notified when a resource is viewed
- Set an expiration date
- Dupe and revise resources
Courses
- Stage, publish and retire instructor-led courses
- Stage, publish and retire instructor-led on-demand courses
- Control who can see a course in LearningSite
- Control who can edit a course
- Attach resources to a course
- Attach eLearning to a course
- Attach generic content to a course
- Attach certificates of completion to a course
- Send a certificate to users who complete a course
- Award credits/points to users who complete a course
- Set specific users to be notified when a course is completed
- Select other courses as prerequisites
- Limit retakes for on-demand courses
- Set an expiration date
- Collect feedback
- Track scores
- View and download learning activity for a course
- View and download a list of users have not completed a course
- Dupe and revise courses
Events
- Stage and publish an online event (webinar)
- Stage and publish an event in a meeting room
- Stage and publish an event in multiple meeting rooms
- Stage and publish a 1-on-1 training session
- Control who can see an event in LearningSite
- Control who can edit an event
- Assign a primary contact to an event
- Assign other contacts to an event
- Award credits/points to users who complete an event
- Send invitations
- Send meeting requests
- Create, update, and delete event registrants
- Manage standby lists
- Print sign-in sheets
- Record attendance
- Send certificates of completion to users who attend an event
- Collect feedback
- Create recurring events
- Dupe and revise events
Plans
- Stage, publish and retire plans
- Control who can edit a plan
- Assign courses to a plan
- Assign credit requirements to a plan
- Assign learners to a plan
- Assign deadlines to learners
- Create a rule that assigns learners to a plan automatically
- Automatically send reminders
- View and download learning activity for a plan
- View and download a list of users have not completed a plan
- View and download a list of users who are past due
- Print compliance reports
Users
- View and download learning activity for a user
- Impersonate learners
Reports
- View and download 25+ reports including compliance reports, eLearning reports, instructor
reports,
time spent learning reports, course history reports, learning plan reports, and more
- Search and filter report data
- Select data fields and download report data to Excel
Email
- Meeting requests are sent to instructors and registrants
- Reminders are sent the day before training and morning of training
- A notification is sent to the primary contact of an event when there are no more seats
available
- A notification is sent to a designated contact when learners request a course
- Invitations can be sent for events
- A notification can be sent to learners when an event is scheduled for a course that is in
their
learning plan
- Reminders can be sent periodically for incomplete compliance and learning plans
e-Learning
- Use any Articulate, Camtasia, Captivate or any SCORM compliant authoring tool of your choice
to
produce custom eLearning
- Use SCORM or AICC compliant eLearning made by third parties
- Upload recorded webinars and seminars
- Report on scores, complete vs incomplete, and pass vs fail
LearningSite is the end-user side of UniversitySite where learning resources and schedules are
published, where learning takes place, and where compliance programs are completed.
Classroom Training
Using LearningSite, employees can find out when
training classes are scheduled, and they can
register for them with a single click. Class
communications and reminders are automated, and
updates are automatically generated and sent out
as changes occur.
Our employees use LearningSite to browse and register
for our upcoming training classes. They also use the
system to request training. When they sign up for a
training class, it is automatically added to their
Outlook calendar, and it sends them reminders, which
helps to reduce the number of
no-shows.
Technology Trainer
New Hire Training
LearningSite helps organizations reduce the amount of time spent onboarding new employees.
New employees spend time during their first few days
attending our new hire orientation program, then we
introduce them to LearningSite which they use to work
through a learning plan that completes their training.
They have 90 days to complete training and LearningSite
keeps track of their deadline and periodically reminds
them what they need to do
next.
Manager, Technical Training
Video Library
LearningSite provides employees access to training videos and eLearning on demand.
We wanted our employees to have access to learning
resources 24x7 so we publish videos in LearningSite
from three distinct sources. First, we record and
publish our live training sessions in LearningSite.
We also create and publish eLearning for Firm-specific
procedures. Finally, we incorporate eLearning from
third parties for some of the more generic topics.
This video library has become an important resource for
employees that enables them to defer spending time in
training until it’s
relevant.
Training & Help Desk Manager
Professional Development
LearningSite helps employees monitor and manage their professional development requirements.
The firm requires me to earn training credits each
year. LearningSite keeps track of my deadlines, the
credits I have earned, and the credits I need. It
also suggests training events and videos that will
help me earn my outstanding
credits.
Attorney
Single Sign-on
LearningSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers, including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Security
Item-level security ensures that users only see the learning opportunities
they
are supposed to see
Time Zones
Dates and times in the LMS as well as all email communication are translated
to
the local time for each user
Proxy
Secretaries can be given proxy access to the attorneys that they support
Guided Tour
A guided tour of LearningSite is available for on-boarding new users
Branding
Use your logo and color scheme to make the LMS match your branding
requirement
Customization
Customize the landing page for your needs by choosing from a variety of pre-built widgets
including:
- Current Events
- Featured Events
- Best Rated On-Demand Courses
- Feature On-Demand Courses
- Trending On-Demand Courses
- New Instructor-Led Courses
- Featured Plans
- Learning Activity Feed
- Learning Opportunities Feed
- Plans in Progress
To-do List
A to-do list automatically keeps track of all assignments including upcoming events, incomplete
learning and compliance plans, incomplete eLearning, and pending feedback
Search
Users can easily find learning resources by performing keyword searches
Filtering
Users can filter the learning resources by location, audience/role, tag,
department/sponsor, type, and keyword
On-Demand Learning Resources
- Users can browse, filter, and search a catalog of on-demand learning resources including
eLearning, recorded webinars, recorded seminars, and documentation
- Relevant on-demand learning resources are displayed to users based on their roles
- Users can launch eLearning, pause/stop, and continue later
- Users can electronically accept and sign-off-on policies and other documents
- Users can attest to completing external courses
- Users can provide feedback including 5-star ratings for any learning resources they have
viewed
Live Events
- Users can browse, filter, and search a calendar of events that they can sign up for
- Relevant events are displayed to users based on their location and roles
- Users can get on a waitlist when an event is full
- Users can provide feedback including 5-star ratings after attending an event
Instructor-Led Courses
- Users can browse, filter, and search a catalog of instructor-led courses
- Relevant courses are displayed to users based on their roles
- Users can submit requests for courses of interest
Plans
- Users can browse, filter, and search a catalog of learning plans
- Relevant learning plans are displayed to users based on their roles
- Compliance plans appear in the to-do list and on the home page under important deadlines
Email
- Outlook meeting requests are sent registrants when they register to attend an event
- Reminders are sent to registrants on the day before training and the morning of training
- Reminders of important deadlines can be sent to users automatically
Reporting
- Users can view a course completion report at any time
- Users can view a report listing their status for every one of their learning plans
- Compliance reports are available for each of their plans
ManagerSite is an area of the LMS intended specifically for an organization's managers. It eliminates the
need to generate and distribute reports to direct and up-line managers.
Monitoring Employee Activity
ManagerSite provides easy access to the information managers need to stay on top of their employees’ development, including employee training history, assignments, and compliance status.
I manage the Legal Staff at my firm, and I really
needed to see how much and what kind of training
my employees were participating in. ManagerSite
allows me to do just that without bothering with
cumbersome reports. I can check employees upcoming
training events anytime anyplace even on my
phone.
Legal Manager
Assigning Training
ManagerSite allows managers to assign training to their employees and track their progress.
We developed some curriculum for my practice
area, and I really wanted everyone from my team
to watch the videos. I was able to assign the
videos to my team and view their progress very
easily.
Attorney
Performance Reviews
ManagerSite provides essential information for preparing for performance reviews.
I meet with each of my employees annually to
review their learning history and plot a
course for professional development. ManagerSite
makes it easy for me to retrieve their
learning achievements, including the courses
and plans they
completed.
Legal Practice Manager
Single Sign-on
ManagerSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Security
- Managers automatically get access to ManagerSite
- Manager relationships can be synced from Active Directory or any data source of your choice
- Manager relationships can also be established ad-hoc
Schedules
Managers can view events their employees are planning to attend
Assignments
Managers can create and assign learning plans
Reporting
- Managers can view compliance reports for courses and plans
- Managers can also view the learning history for any of their employees
- Managers can also download the history for any of their employees
Software extensions expand on the capabilities of UniversitySite.
Whether you are looking to build custom reports, add a learning
content library, or integrate with other platforms, software extensions
available for UniversitySite allow for designing a customized
solution that aligns with your learning and development needs.
For more information about each extension, continue reading below.
ClientSite is a client-facing learning portal used by law firms to provide
online learning content to their clients.
Shareable Content Object Reference Model (SCORM) is
an open standard that defines how learning content and
learning management systems communicate with each other.
ScormFly makes it easy to convert media files into a SCORM
compliant format so that playback can be tracked by
UniversitySite for compliance purposes. In addition,
ScormFly includes the following features:
CLE/CPD Compliance
ScormFly is frequently used for compliance videos because it can keep track of whether or not users watch the entire video, and it can pause periodically during playback to ensure users are present and attentive.
Our firm sponsors in-house CLE Programs
for our attorneys and clients. Usually,
one or more of our attorneys give a lecture
on matters directly related to the practice
of law, professional conduct, or ethical
obligations. For several years, we have
recorded these lectures. With ScormFly, we
are able to convert the recordings into a
format that is mobile compatible, track
viewer progress, and award CLE
credits.
CLE Coordinator
Webinars
Recorded webinars can be converted through ScormFly and shared on a variety of platforms.
We conduct internal webinars on various topics.
The webinars are easily recorded, but the video
files were too large to share via email, and it’s
nearly impossible to generate a report of who
watched them. These problems were solved by
loading the recordings into ScormFly, and then
publishing them for sharing and tracking
purposes in
UniversitySite.
Manager of Technology
Mobile learning
ScormFly videos can be viewed not only on a desktop or laptop but also on iPad, iPhone, tablets, Android, etc.
Employees want to be able to view
training videos on their mobile
devices. We load them into ScormFly
and it converts them into mobile
compatible videos. Employees can
start videos at the office, and
if they're interrupted, they can
resume playback later –even from
a mobile
device.
Manager, Learning and Development
Saving time
Because ScormFly supports the ability to adjust the playback rate, users can watch videos in less time. Automatic bookmarking allows users to pick up where they left off. If the video is broken up into chapters, users can jump to a specific part of the video.
Shortly after publishing our first
video with ScormFly, we started
getting feedback that viewers
really appreciated the ability
to speed up the playback rate.
Some users felt that they could
save time and be more productive
while others found the videos to
be more engaging and better able
to hold their
attention.
Director of Professional Development
PowerPoint synchronization
No need to present just the speaker or just the slideshow: ScormFly lets you synchronize the video of the presentation with the PowerPoint slides. The user can view the presentation and the slides side-by-side or focus on one or the other while they’re watching.
We use our video conferencing
system to record live
presentations, but users
complained that they couldn’t
read the PowerPoint slides
that were projected on the
screen behind the speaker, so
we started uploading the video
recordings into ScormFly where
we can synchronize the PowerPoint
slides to playback alongside the
video. It’s a little bit of extra
work, but it’s worth it because the
product we deliver to our users is
so much
better.
Application Training Manager
Features for Authors
- Optimizes your videos for streaming over a global content delivery network
- Authors can create chapters inside videos
- Authors can sync PowerPoint slides to videos
- Authors can add presence verification prompts to compliance videos
Features for Learners
- Learners can view content from any device
- Learners can adjust the playback speed of the video
Features for Learning Management Systems
- Compliance Tracking
- Exit and continue later
Looking to streamline your process even more? By leveraging the new
Microsoft Teams Extension, you will be able to create and manage Teams
meetings without ever leaving UniversitySite. Your meetings and events are
then scheduled to start on time with no errors.
Experience seamless efficiency with UniversitySite – your all-in-one solution for managing WebEx trainings effortlessly.
Say goodbye to wasted time and ensure your sessions start smoothly every time.
Empower your instructors with the tools they need to create and manage WebEx meetings efficiently.
With UniversitySite, moving faster and more effectively has never been simpler.
-
Save time while ensuring that your Zoom trainings start on time, every time.
Empower your instructors to create and manage Zoom meetings all in one
place – UniversitySite. Moving faster and more efficient has never been
easier.
UniversitySite provides the ability to collect a 5-star rating on a course and each instructor. The evaluation form
extension adds the ability to create multiple evaluation forms and to add questions to evaluation forms. With it, you
can create course-specific evaluation forms or one evaluation form for Instructor-Led Courses and another for
On-Demand Courses. In addition, you can collect information about the quality of the food, the facility, technology,
etc. You may even want to ask questions about specific topics that were covered such as "What are the risks of opening
an email attachment?"
What do I get without the extension?
- Collect a 5-star rating on a course
- Collect a 5-star rating on each instructor
- Require comments on low ratings
- Opt-out of collecting instructor feedback
- Decide on a course by course basis if feedback will be collected
What does the extension add?
- Design a firm-specific evaluation form with your questions
- Design an evaluation form for Live Events with your questions
- Design an evaluation form for On-Demand courses with your questions
- Design course-specific evaluation forms with your questions
- Design department-specific evaluation forms with your questions
Adding Questions
Below is a screenshot of the Evaluation Form Editor. Without the extension, you cannot add questions. With the
extension, you can add questions.
Overview
The Mobile App Extension for UniversitySite expands on the capabilities of UniversitySite by providing the ability to
customize the mobile app to match your branding and to promote app installation when visiting LearningSite using a
mobile device.
Installation
You won’t find LearningSite’s progressive web app in the App Store. Its settings can be customized in InstructorSite
and deployed directly from LearningSite or using a mobile device management platform.
Once installed, there are multiple ways to customize and distribute the app to your users.
For more information, refer to our documentation on the Mobile App Extension.
ProviderSite is a learning portal used by law firms to provide online learning content and registration opportunities
to attendees. It tracks CLE/CPD credit for clients and other external attendees and is a tool you will use to advertise
your events, manage registrations and send certificates to attendees. It can also house eLearning for viewing at any
time on demand.
ProviderSite allows you to:
- Advertise your CLE events
- Provide online learning content
- Manage event registrations
- House online learning content for on-demand learning
- Send completion certificates to attendees
- Keep external attendees separate from employee accounts
Attendees can create an account and register for events, or attendees can be loaded in bulk or automatically
from a data source. ProviderSite provides all the functionality you need to manage your CLE Events.
How it works!
- Attendees create individual login accounts
- Attendees register for events
- Attendees are provided CLE certificates for their records
Security Assertion Markup Language (SAML, pronounced sam-el) is an open standard
for exchanging authentication and authorization data between enterprises and service
providers.
Single Sign-On is available for UniversitySite for free using a proprietary
solution, however, for added security and peace of mind, Profiscience recommends
purchasing the SAML-based Single Sign-on Extension which is compatible with many SAML
identity providers including ADFS, Azure AD, Okta, and OneLogin.
We Get Developers
We are a development driven company. Over half of our staff are either developers or designers who code. Even our founder spends much of his time programming. Let’s build some stuff!
View API Documentation
Dozens of customizable reports are built-in to UniversitySite; However,
this extension provides your software developers with direct access to
a SQL database for extracting data and running custom reports. Data
is transferred from UniversitySite to reporting servers twice per day.
Unlock the full potential of employee learning journeys with our learning content extensions.
With our extensions, learning becomes an immersive experience, fostering curiosity and igniting a passion for knowledge.
Elevate your learning experience today and discover a world of endless possibilities.
For more information about each extension, continue reading below.
LinkedIn Learning is a library of 9,000+ digital courses taught by industry experts
covering a wide range of business, creative, and technical topics.
This extension provides the ability to leverage LinkedIn's digital courses inside
UniversitySite for technical, soft skills, and professional development.
Note: A subscription is required by LinkedIn Learning to gain access to their content library.
As a trusted provider of continuing legal education, NBI understands your lawyer's needs and challenges.
Our extension is designed to enhance their learning experience, offering a seamless integration of practical legal knowledge and skills.
With access to a diverse range of training formats, including state-specific live online seminars and OnDemand streaming videos,
your lawyers and paralegals can fulfill their CLE requirements on your own schedule.
Elevate your legal education journey with our innovative learning content extension with NBI.
Note: A subscription is required by NBI to gain access to their content library.
Practising Law Institute (PLI) is a nonprofit learning organization dedicated to keeping
attorneys and other professionals at the forefront of knowledge and expertise. This
extension provides the ability to leverage PLI's live seminars, live webcasts, and
on-demand web programs inside UniversitySite for attorney development and compliance.
Note: A subscription is required by PLI to gain access to their content library.
West LegalEdcenter is part of the legal solutions provided by
Thomson Reuters, the world's leading source of intelligent
information for businesses and professionals.
This extension provides the ability to leverage West LegalEdCenter
content inside UniversitySite.
Note: A subscription is required by West LegalEdCenter to gain access to their content library.